# Staff and Contacts The Staff page consolidates two things: the workspace users shared on the project, and the contacts — external people who need to appear on call sheets or be reachable through the project. Access it via **Staff** in the project's left navigation. --- ## The Staff Grid Everyone on the Staff page — workspace users and external contacts alike — appears as a row in the same grid. Each row shows the person's name, company, role, and notes. To the right, a column appears for each production day in the project, labeled with the day name and date. Click the cell where a person's row intersects a day column to toggle their inclusion on that day's call sheet. A green pill with their name means they're included; a **+** means they're not. This lets you control exactly which people appear on each day's externalized call sheet without creating separate records per day. Once a contact is included on a day, their per-day details — call time, role, notes — can be edited directly within that day's call sheet via the **Contacts** sub-section. The Staff page is the master view for managing the roster and day assignments; the call sheet Contacts section is where you set day-specific details like call times. --- ## Project Staff Project staff are workspace users within your organization who have been added to the project. Adding someone as staff shares the project with them and gives them visibility based on their user role. --- ## Contacts Contacts are external people associated with the project — clients, agency reps, or anyone else who needs to appear on call sheets. Unlike vendors, contacts are not assigned to expense lines; they represent the people your organization is producing for or coordinating with. Each contact record includes name, company, role, and notes. Use the day grid to control which call sheets they appear on. ### Saving to the client record When adding a client contact to a project, you have the option to save them to the client record. Contacts saved this way are available for all future projects with that client — you won't need to re-enter them. > [!note] > Contact information is only visible to users within your organization who have project access. Externalizing a call sheet and emailing it will expose contact details to all recipients — use the day grid to control who appears on distributed call sheets. > [!note] > The **Contact** field on budget expense lines and call sheet crew rows is separate from project contacts. It lets you override the vendor's contact information on logistical documents — useful when the payee and the person appearing on the call sheet are different. See [Working with the Budget](./Working-with-the-Budget.md#the-contact-field) for details.