# Project Calendar The Project Calendar in PAI provides a comprehensive visual representation of all time-based project elements, including production days, deliverable deadlines, and custom events. This centralized scheduling tool helps teams coordinate all aspects of the production timeline. ## Calendar Components ### Main Calendar View - Displays all scheduled events on their assigned dates - **View Options**: - Month view (default) - Week view - Day view - List view - **Event Details**: Click on any event to view its details and access quick links ### Unassigned Events Section - **Location**: Right side of the calendar - **Purpose**: Shows items without assigned dates that need scheduling - **Contents**: - Production days without assigned dates - Deliverables without specified due dates - Events that have not yet been scheduled - **Interaction**: Drag and drop items from this section to assign dates in the calendar > [!tip] Efficient scheduling > Use the drag-and-drop functionality to quickly schedule multiple production days at once. This is especially useful during initial production planning. ## Event Types in the Calendar The calendar displays several types of project elements: ### Production Days - Days categorized as "Shoot," "Prep," or other production types - Display essential information such as day name, type, and location - Click to access the associated call sheet directly from the calendar ### Post-Production Days - Days categorized as "Post" type - Include information about specific post-production activities - Link directly to post-production documentation ### Deliverable Due Dates - Deadlines set for deliverables in the Post-Production module - Include deliverable name, format, and status - Provide quick access to deliverable details ### Custom Events - User-created events for additional project milestones or tasks - Can include meetings, reviews, or other important dates - Support custom descriptions and assignments ## Working with the Calendar ### Day Scheduling Features - **Drag-and-Drop Functionality**: Move days from the unassigned section to specific dates - **Date Reassignment**: Easily reschedule days by dragging them to new dates - **Automatic Updates**: Changes made in the calendar automatically update throughout the system: - Call sheet dates - Budget day assignments - Production documents ### Custom Event Creation To add standalone events, tasks, or reminders to the project timeline: 1. Click the "Add Event" button 2. Select from the event type options 3. Set a title for the event 4. Add a detailed description 5. Configure additional settings: - **Assignment**: Designate a team member responsible for the event - **Timing**: Set start and end dates - **Time Details**: Optionally add start time, end time, and time zone Custom events can be used for: - Client meetings and presentations - Internal review sessions - Production milestones - Task deadlines - Team coordination activities > [!info] Calendar synchronization > Changes made in the calendar affect the corresponding items in other modules. For example, rescheduling a production day in the calendar will update its date in the associated call sheet. ## Calendar Filtering The calendar includes powerful filtering options to help you focus on specific aspects of your production: - **Day Type Filter**: Show/hide specific day types (e.g., only view Shoot days) - **Event Type Filter**: Toggle visibility of production days, deliverables, or custom events - **Team Member Filter**: View only events assigned to specific team members - **Client Filter**: For agencies managing multiple clients, filter events by client - **Search**: Find specific events by name or description ## Calendar Views PAI offers multiple ways to visualize your production schedule: ### Month View - **Purpose**: Provides an overview of the entire production schedule - **Best For**: Long-term planning and identifying scheduling patterns - **Features**: Shows all events for the month with color coding and brief descriptions ### Week View - **Purpose**: Detailed view of a specific production week - **Best For**: Weekly planning and coordination - **Features**: Shows time-specific events in their scheduled slots with more detailed information ### Day View - **Purpose**: Comprehensive view of a single production day - **Best For**: Daily coordination and resource management - **Features**: Shows all events for the selected day with full details and timing information ### List View - **Purpose**: Sequential listing of all upcoming events - **Best For**: Task-oriented planning and progress tracking - **Features**: Chronological list of events with filtering and sorting options ## Related Topics - [[Production Days|Production Days]] - [[Call Sheets|Call Sheets]] - [[Post|Post Production]] - [[Budgets|Budgets]] © 2025 PAI Tech, Inc. [paihq.com](https://www.paihq.com/)